Job Title: Executive Assistant to CIO
Location: Honolulu, HI (In-Person Position) - Must currently reside in Hawaii
E.A. Buck is a fast-growing financial services company with dual headquarters in Denver and Honolulu. We are seeking an experienced Executive Assistant with a proven track record of supporting high-level executives to join us in contributing to the continued success and growth of our organization. Reporting directly to the CIO, the Executive Assistant will play a crucial role in providing comprehensive administrative and personal support. The ideal candidate is intuitive, resourceful, takes initiative and can multi-task while maintaining complex schedules. This role requires flexibility, strong interpersonal communication skills, and exceptional time management skills.
NOTE: Only people currently living on Oahu will be considered for this role. This position is based out of our Downtown Honolulu office.
Salary / Benefits Package:
- Base Salary range of $65,000 - $80,000 per year, based on experience.
- Competitive benefits package including 100% employer paid health, dental and vision insurance. Eligibility to enroll in health savings account, flexible savings account, and more.
- Paid vacation (PTO) and paid holidays.
- Join our mission-driven company and partake in 401k with generous matching!
Position Duties
Executive Assistance (70%)
- Provide administrative assistance; write and edit emails, draft memos, and prepare communications on the executive’s behalf.
- Maintain and compile accurate records, documents, and reports using software, spreadsheets, or PowerPoint.
- Manage day-to-day work calendar and schedules for executive(s).
- Answer incoming calls, take messages, make outbound calls.
- Coordinate and organize high-level meetings and events with discretion.
- Handle miscellaneous tasks and special projects as needed.
- Assist with strategic developments as requested by executive.
Personal Assistance (30%)
- Manage day-to-day personal calendar and schedules for executive(s).
- Make appointments and remind executive of upcoming personal matters.
- Handle miscellaneous requests as needed.
- Run errands, buy items, pick up items.
- Coordinate travel arrangements and create trip itineraries if necessary.
Position Requirements
- Must currently reside in Hawaii
- Bachelor’s Degree highly preferred.
- Proven experience as an Executive Assistant supporting high-level executives.
- Financial Services industry experience a plus.
Minimum Skills Required
- Self-directed and self-motivated with a demonstrated ability to take initiative.
- Excellent interpersonal communication skills, with a high degree of professionalism.
- Highly organized and analytical, with a keen attention to detail.
- Advanced computer skills, including proficiency in Microsoft Word, Excel and PowerPoint.
- Ability to multitask effectively and take direction.
- Flexibility to adapt to changing priorities.
- Strong ability to anticipate the executive's needs while maintaining confidentiality.
